HR & Admin Executive

Group Company: CIC Malaysia

Designation: HR & Admin Executive

Office Location: Putrajaya (HQ)

Requirements

• HR Documentation & Policy Management: Prepare, manage, and store paperwork for HR policies, procedures, and employment contracts (including NDAs). Draft and issue payroll and administrative letters or memos as directed by superiors. Serve as the main point of contact for employee inquiries regarding company policies.
• Leave, Attendance & Record Management: Manage employee leave requests, tracking entitlements, and compiling supporting documents. Monitor and update daily attendance data, maintaining accurate digital and physical employee personnel files.
• End-to-End Payroll & Statutory Compliance: Execute accurate and timely monthly payroll processing (Excel and payroll system). Ensure full compliance with Malaysian statutory bodies — EPF, SOCSO, EIS, LHDN (PCB), and OSHA guidelines.
• Compensation, Benefits & Claims: Process, verify, and finalize end-to-end staff claims including travel, medical, and operations costs. Manage employee compensation and benefits packages (salaries, bonuses, yearly medical entitlements).
• Employee Relations & Domestic Inquiries (DI): Monitor and handle conflicts or discrepancies between employee goals and organizational vision. Manage workplace investigations, corrective actions, and the full Domestic Inquiry (DI) process.
• Administration & Ad-Hoc Tasks: Oversee and handle ad-hoc administrative duties as assigned by Company Directors or senior management.

Qualifications & Experience

• At least 2–3 years of hands-on experience in Human Resources and Administration.
• Bachelor's degree in Human Resources, Organizational Development, Education, Business Administration, or a related field.
• Solid, up-to-date knowledge of Malaysian Labor Laws (Employment Act 1955), Industrial Relations (IR), and regulations.
• Proficiency in SQL or InfoTech payroll systems is highly preferred.
• Prior experience handling HRD Corp (HRDF) grant and claim applications, or working within the education sector, is a strong advantage.
• Working days: Monday – Friday (8:30 am – 5:30 pm), Saturday (8:30 am – 1:30 pm).

Preferred

• Experience with HRD Corp (HRDF) grant and claim applications.
• Background in the education sector.

What We Offer

• Medical Claims
• Attendance Rewards
• Training & Development
• Overtime (OT)